Trackpilots Admin User Guide: Step-by-Step Onboarding Instructions

Welcome to Trackpilots! This guide is specially created for admins or managers to onboard new team members effectively. Just follow these simple steps to get started.

Start by creating your admin account using your work email id:

🔗 Create Account Now

After successfully registering your account in trackpilots, it will automatically redirected to dashboard, you’ll need to create at least one team to begin setting up your organization within Trackpilots.

Creating a team helps you organize your employees and monitor their work effectively.

Once team setup is done, you are ready to start managing your team using Trackpilots dashboard.

Now that you’re inside the dashboard, it’s time to start building your team.

You have two ways to add a new employee in Trackpilots:

Click “Add a New Employee” from your dashboard.

You have two ways to add a new employee in Trackpilots:

📨 Option 1: Invite via Email

Just click on ‘Send Invitation’, enter your team member’s name and email, then send the invite. your team members will receive an invitation email.
They’ll receive an email with a link — once they accept, they can set their own password and they’ll automatically be added to your team.

✅ When they accept the invite, their employee account will be automatically created and added under your organization.

👤 Option 2: Add Manually

 If you prefer, you can add employees manually — no email invite needed.

You simply create their account, set a password, and activate it instantly.

🔒 Note: This is especially useful if it’s a company-owned system or you’re using Stealth Monitoring.

In that case, you can set everything up yourself, then either share the password securely with your team member or log in for them before handing over the device.

Just remember — always keep the login credentials safe and confidential.

Once they’re added, your employee is ready to log in to the Trackpilots desktop app and start working!"

Once your employee accepts the invitation — or if you’ve manually added them —
you’ll be able to see their profile listed inside the dashboard.

Just go to Settings → Manage Employee.

Here, you’ll find the full list of your team members.
You can view their status, update their info, activate or deactivate accounts, and manage login details.

This section helps you keep everything organized and gives you full control over who’s part of your Trackpilots workspace.

If you or your team faces any issues during setup, feel free to reach us:

📚 Knowledge Base: Trackpilots Help Center
💬 Chat with Support: Click the Support Chat icon on our website.

You’re now ready to manage and monitor your remote/hybrid team using Trackpilots. This guide ensures both admins and employees have a smooth onboarding experience.

We’re here to support your journey towards better productivity and transparency!